Never Miss a Patient Call Again — Every Conversation, Captured and Tracked
Every patient call matters — but with a busy practice, missed calls happen. Each one could be a new patient, a follow-up, or a referral.
The Patient Lead Flow Phone System, powered by Weblink CRM, ensures every call, text, and voicemail is captured, tracked, and followed up automatically — so you never lose another patient opportunity.
Built exclusively for medical practices, the Patient Lead Flow Phone System keeps your communication seamless, compliant, and organized — helping your team focus on what matters most: patient care.
Smart IVR Call Routing — Included for Free
Give your patients a smoother, faster way to reach the right person — without paying extra.
Our built-in Smart IVR (Interactive Voice Response) feature is included for free with every system. It automatically routes calls based on what patients say or select, helping reduce hold times and improve service.
Route calls to the right department or provider instantly
Set custom greetings and after-hours messages
Automatically forward urgent calls to on-call staff
Manage overflow efficiently during busy hours
No extra fees, no complicated setup — Smart IVR comes standard with your Patient Lead Flow Phone System.
Missed Call Text-Back — Instantly Recover Missed Opportunities
When your practice misses a call, the system automatically sends a personalized text message back to the patient.
Re-engage callers automatically
Convert missed calls into booked appointments
Reduce lost opportunities during busy office hours
Never lose a patient lead again — even when your lines are full.
Two-Way Texting and Calling in One Inbox
Communicate seamlessly with patients using a single, unified inbox.
Send and receive SMS messages directly from your dashboard
Call patients from your CRM with click-to-call functionality
Keep a complete communication history with every patient
No more switching between phones, apps, or email — it’s all connected.
Call Tracking & Recordings
Get full visibility into every patient interaction — and use that insight to improve service and ROI.
Record inbound and outbound calls for quality control
Attribute calls to campaigns and track what’s working
Measure results right inside your dashboard
Know exactly how every marketing effort drives real patient calls.
Perfect for All Types of Medical Practices
Built to fit the way your office operates — no matter your specialty.
Chiropractors
Physical Therapists
Medical Spas
Dentists
Specialty Clinics
Primary Care Providers
Whether you’re a solo practitioner or manage a multi-location group, the Patient Lead Flow Phone System scales with your practice — keeping every call, text, and patient inquiry connected in one seamless system.
Experience the Difference
Stay connected, capture every opportunity, and grow your practice with less stress.
The Patient Lead Flow Phone System gives you clarity, control, and confidence — all in one simple tool.
Limited to one practice per specialty per territory.
Wait — There’s More! Meet Your 24/7
Virtual Receptionist
Even when your office is closed, your patients don’t stop calling. That’s where the Virtual Receptionist comes in.
Think of it as your always-on front desk assistant — professional, reliable, and available 24/7.
Here’s what it can do:
Greet callers instantly and answer common questions
Help patients request or schedule appointments after hours
Send automatic follow-up texts when you miss a call
Route calls to the right department or provider
Hand off complex calls to your staff in real time
It’s like having a trained receptionist — without the extra payroll.
Keep your patient experience seamless around the clock with the Virtual Receptionist upgrade — available exclusively with the Patient Lead Flow Phone System.
Take Control of Every Patient Call — Start Your Free Demo Today
See how the Patient Lead Flow Phone System captures, tracks, and organizes every patient call, text, and voicemail — automatically.
No more missed opportunities. No more chaos.
And when you’re ready, you can even add our 24/7 Virtual Receptionist to handle after-hours calls for you.
Includes call tracking, missed-call text-back, and smart IVR — all in one system.
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Cincinnati, OH
513-480-6999
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